Airfare

Carlson Wagonlit is the preferred travel agency of MWRIF and should be used to arrange air travel, both domestic and international.  Please contact MTN Travel Management to send approvals to Carlson Wagonlit. Self-booking of travel through airline/travel websites is allowable as long as the airfare is equal to or less than our preferred travel agency; however, reimbursement for self-booked travel will occur only after the travel is complete.

International Air Travel

Domestic Air Travel

Please note that any traveler wishing to make changes to his/her itinerary that would result in added fees and/or increased ticket costs must seek pre-approval by MTN Travel Management.  In situations of flight cancellations or delays affecting connections, MTN-supported travelers are advised to call Carlson Wagonlit at 1-800-899-9816 (Monday-Friday 8 a.m.-5 p.m., ET) or 1-800- 844-1323 (after hours and weekends) and also to contact MTN Travel Management as soon as possible informing of the situation. If Carlson Wagonlit cannot be reached or is unable to provide assistance, or if you did not book your flight through Carlson, travelers should make necessary reasonable accommodations with the airline or the travel agency used to book the original ticket.  If changes are made that are non-emergent (i.e., for convenience purposes) and/or are not pre- approved, travelers risk not being reimbursed for any added expense that may be incurred.


Source URL: https://mtnstopshiv.org/meetings/travel-coordination-center/reimbursement-guidelines/airfare